ARTICLES AND BYLAWS
of the
CANADIAN FEDERATION OF UNIVERSITY WOMEN – CALGARY NORTH
of the
CANADIAN FEDERATION OF UNIVERSITY WOMEN – CALGARY NORTH
Article I. NAME
The name of the organization is the Canadian Federation of University Women-Calgary North
(referred to herein as CFUW-Calgary North or the Club). The charter for the Club was granted from
the Canadian Federation of University Women (CFUW) which is the National organization in August,
1988. Members of CFUW-Calgary North are each members of CFUW.
Article II. PURPOSE
1. To promote lifelong education by awarding a university bursary(ies) and providing educational materials for local schools.
2. To promote knowledge among women through various interest groups and programs.
3. To actively fundraise and volunteer with local organizations that provide assistance to women,
children, and the homeless.
4. To be involved in lobbying the federal government on various issues of interest to women, the
environment, and human rights through submission of resolutions or position papers, in accordance
with CFUW.
Article III. NON-PROFIT STATUS
CFUW-Calgary North is a not-for-profit club enacted with the general bylaws governing CFUW in
accordance with the Canada Not-for-profit Corporations Act S.C. 2009, c23.
Any profits to the Club shall be used in promoting its objectives.
Article IV. MEMBERSHIP
Section 1. Categories of Membership
1.1 Regular member
Membership in CFUW-Calgary North is open to all women who are interested in furthering the
purposes of CFUW and who have applied and have been accepted for membership by the Club. Every
paid Club member is entitled to all the privileges associated with CFUW membership, including voting
privileges on all motions brought to the Club membership. CFUW purposes and values include human
rights, respect and caring, equality, empowerment, trust and cooperation and integrity.
1.2 Student member
A woman is eligible for student membership if she is a full-time student, and is enrolled full-time in a
post-secondary institution. Dues paid by student members may be different from those of other
members but shall include the National student member dues and shall be approved at a general
meeting of the membership.
1.3 Dual member
A dual member holds membership in more than one CFUW club and pays the Club portion of annual
dues as defined below, with National and Provincial dues payable from only the primary club.
Section 2. Revocation, Cancellation or Refusal of Membership
2.1 All members are in good standing except a member who has failed to pay her annual dues by
November 30 of the current year.
2.2 The Executive Committee may cancel the membership of any member if the member is not in good
standing.
Section 3. Voting
3.1 All members in good standing are eligible to vote within the Club. This includes regular, student,
and dual members.
3.2 Club voting may be held by electronic means with provisions made for members that do not have
internet access.
BYLAWS
ARTICLE l. INTRODUCTION
A copy of the Articles and Bylaws shall be posted on the CFUW Calgary- North website and/or be
available from the Club Secretary. A copy of the Articles and Bylaws shall be given at the Old/New
Executive meeting in June to each new Executive member.
ARTICLE ll. MEMBERSHIP DUES
Section 1
1.1 Members shall pay annual dues. The amount of the annual dues for the following year shall be
decided before the end of the fiscal year. The National CFUW levy and Provincial fees shall be paid
out of these dues. The Club portion of the annual dues is the amount leftover after deducting the Nation
CFUW levy and Provincial fees. The amount of the annual dues will be reviewed and voted upon at
the Annual General Meeting. Any change in dues requires one month’s notice of motion and a majority
of the members present at a general meeting.
Section 2
2.1 Membership dues must be paid on or before November 30.
Section 3
3.1 Members who have not paid by December 1 will be notified by the Executive that they are no
longer considered to be a member in good standing and may be excluded from the roster and club
activities.
Section 4
4.1 Members may join the Club at any time provided they comply with the terms and conditions of
membership in CFUW-Calgary North.
4.2 New or returning members who join/re-join the Club prior to the Club submitting its membership
numbers for the current year to CFUW shall pay the full amount of the annual dues.
4.3 New or returning members who join/re-join the Club after the Club has submitted its membership
numbers for the current year to CFUW shall pay the Club portion of the annual fee only, except that
this only applies one-time for returning members, after which returning members will pay the full
annual fee regardless of when they re-join.
Section 5
5.1 Membership in interest groups and committees shall be limited to members of CFUW-Calgary
North.
5.2. Prospective members may attend two general meetings or two interest group sessions before
becoming a member of the Club.
ARTICLE lll. FINANCE
Section 1
1.1 Each member shall pay dues to be determined by the Club membership. The dues cover the
National CFUW fees, the provincial fees and the club fee, which is determined by the membership for
the following year.
Section 2
2.1. The fiscal year of the Club begins on the first day of June of the current year and ends on May
thirty-first of the following year.
Section 3
3.1 A budget will be presented for approval at a general meeting. Any expenditure outside of the
approved budget must be passed by the Executive Committee except that any single unbudgeted
expenditure $50 or under does not need Executive Committee approval provided that the aggregate of
such expenditures in a fiscal year is $150 or less.
Section 4
4.1 An annual audit or review of the Treasurer’s books shall be arranged by the Executive.
Section 5
5.1 Cheques shall require the signature of any two of the following club officers:
President, Vice –President, Treasurer and Secretary. In the event that the named officers cannot fulfill
the function, the Executive Committee may appoint a replacement from the Executive or past
Executive.
5.2 The Treasurer may hold petty cash outside of the bank accounts of up to $150 for each bank
account noted in Section 6 for the purposes of funding payments of up to $50 at a time subject to
Article III Section 3.1. Petty cash disbursements will need to be recorded and will require a receipt
from the payment recipient. The Treasurer may transfer the petty cash to another member of the
Executive Committee to hold if required.
Section 6
6.1 The Club shall maintain two bank accounts, an operating account and an awards account.
ARTICLE lV. NOMINATIONS AND ELECTIONS
Section 1
1.1 The Nominating Committee shall consist of at least three (3) members with power to appoint its
own chairperson. One of these members shall be the immediate Past President or a member of the
current Executive and two other members from the general membership.
Section 2
2.1 Elections shall be by written ballot if there is more than one nominee for any Executive position.
If there is only one nominee, no vote is required and the President shall declare the nominee elected.
Section 3
3.1 If an election is required tellers will be appointed by the President to count the ballots and announce
the results to the membership.
Section 4
4.1 Nominations shall be prepared and provided to the general membership at least two (2) weeks prior
to the Annual General Meeting.
ARTICLE V. EXECUTIVE COMMITTEE
Section 1
1.1 The officers of the Club shall consist of: President, Vice-President, Secretary, Treasurer, and
Membership Chair. They shall take office at the close of the May Annual General Meeting.
Section 2
2.1 The Executive Committee shall consist of: the Officers, the Past President, the Chairpersons of the
Standing Committees (if accepted by such Chairperson), and those others who may be appointed by
the Officers for a specific function. Responsibilities and duties of the Executive Committee members
will be documented as job descriptions, which may be updated, as required.
Section 3
3.1 The term of office shall be for one (1) year. No Executive Committee member shall hold the same
office for more than two (2) consecutive years. The term of office may be extended upon approval by
the Executive Committee, if required.
Section 4
4.1 In the case of resignation or death of an Executive Committee member during her term of office, a
successor shall be appointed by the Executive Committee to complete the term.
Section 5
5.1 The members may at any general, Annual or Special meeting by at least a 2/3 vote of eligible
members present at such meeting, remove an Executive Committee member before the expiration of
her term of office, and may elect a successor to complete the term of office.
Section 6
6.1 No Executive Committee member shall be remunerated for being or acting as an Executive
Committee member.
Section 7
7.1 If no one steps forward in a Presidential capacity the Club may be governed by Committee.
ARTICLE VI. STANDING COMMITTEES
Section 1
1.1 There shall be the following standing committees: Program, Publicity, Newsletter, Interest Groups,
Social, Issues and Advocacy, Bylaws, and Archives.
Section 2
2.1 Each standing committee will consist of a Chairperson and a sufficient number of members to carry
out the responsibility of the committee.
Section 3
3.1 A brief report from each standing committee shall be presented and documented annually in the
AGM minutes.
ARTICLE VII. MEETINGS
Section 1
1.1 Regular meetings, open to the entire membership known as Club meetings, shall be held between
September and May inclusive, at such time and place as determined by the Executive Committee.
Meetings of the membership may be held by telephonic, electronic or other communication facility if
in person meetings are not possible or are prohibited.
Section 2
2.1 The Annual General Meeting (AGM) shall be held in May, at which time the Club Annual Report,
which includes a financial report, shall be presented and approved and the Executive Committee for
the following term shall be elected.
Section 3
3.1 Special meetings of the Club may be held at the call of the Executive Committee or upon the written
request of ten members.
Section 4
4.1 Executive Committee meetings shall be held at such time and place as the Executive may
determine. Executive Committee meetings may be held by telephonic, electronic or other
communication facility if in person meetings are not possible or are prohibited. Furthermore,
electronic voting is allowed if required.
Section 5
5.1 The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern
meetings in all cases to which they are applicable and in which they are not inconsistent with these
Bylaws and any special rules of order the organization may adopt.
ARTICLE VIII. QUORUM
Section 1
1.1 No vote may be taken on any motion at Club meetings unless a quorum is present. A member
participating in a meeting held by telephonic, electronic or other communication facility is deemed to
be present at the meeting.
Section 2
2.1 A quorum for Club meetings shall constitute fifteen percent (15%) of the voting body or a minimum
of five (5) members if the membership falls below thirty (30).
ARTICLE IX. AMENDMENTS
Section 1
1.1 The Club Articles and Bylaws shall not be altered or added to, except by a special resolution.
Section 2
2.1 The Club Articles and Bylaws may be amended by a majority of the members present at any general
meeting provided three (3) weeks’ notice of motion has been given.
Section 3
3.1 A Bylaws Committee shall review and update the Club Articles and Bylaws at least every five (5)
years.
ARTICLE X. PUBLIC STATEMENTS
Section 1
1.1 The Club membership roster must be used for Club purposes only.
Section 2
2.1 A member may not circulate or publish any written material for personal claims or causes which
purport to represent the views of the Club.
ARTICLE XI. ARCHIVES
Section 1
1.1 The Club shall archive annual records every three (3) years.
ARTICLE Xll. DISSOLUTION
Section 1
1.1 The Club may withdraw from membership in CFUW through a motion at any general meeting or
the Club’s Annual or Special General Meeting by a minimum 2/3 vote of eligible members present at
such meeting.
Section 2
2.1 The Club shall notify the President of CFUW in writing of its intention to withdraw, accompanied
by a copy of the minutes of the meeting at which the motion to withdraw was passed and a cheque for
Section 3
3.1 Any assets remaining after payments of the Club’s liabilities shall be allocated by majority vote to
a charity or educational institution.
________________________________________________________________________
In substitution and replacement of Articles and Bylaws approved at the AGM on May 23, 2013.
Approved by special resolution at the general meeting on November 18, 2021.
The name of the organization is the Canadian Federation of University Women-Calgary North
(referred to herein as CFUW-Calgary North or the Club). The charter for the Club was granted from
the Canadian Federation of University Women (CFUW) which is the National organization in August,
1988. Members of CFUW-Calgary North are each members of CFUW.
Article II. PURPOSE
1. To promote lifelong education by awarding a university bursary(ies) and providing educational materials for local schools.
2. To promote knowledge among women through various interest groups and programs.
3. To actively fundraise and volunteer with local organizations that provide assistance to women,
children, and the homeless.
4. To be involved in lobbying the federal government on various issues of interest to women, the
environment, and human rights through submission of resolutions or position papers, in accordance
with CFUW.
Article III. NON-PROFIT STATUS
CFUW-Calgary North is a not-for-profit club enacted with the general bylaws governing CFUW in
accordance with the Canada Not-for-profit Corporations Act S.C. 2009, c23.
Any profits to the Club shall be used in promoting its objectives.
Article IV. MEMBERSHIP
Section 1. Categories of Membership
1.1 Regular member
Membership in CFUW-Calgary North is open to all women who are interested in furthering the
purposes of CFUW and who have applied and have been accepted for membership by the Club. Every
paid Club member is entitled to all the privileges associated with CFUW membership, including voting
privileges on all motions brought to the Club membership. CFUW purposes and values include human
rights, respect and caring, equality, empowerment, trust and cooperation and integrity.
1.2 Student member
A woman is eligible for student membership if she is a full-time student, and is enrolled full-time in a
post-secondary institution. Dues paid by student members may be different from those of other
members but shall include the National student member dues and shall be approved at a general
meeting of the membership.
1.3 Dual member
A dual member holds membership in more than one CFUW club and pays the Club portion of annual
dues as defined below, with National and Provincial dues payable from only the primary club.
Section 2. Revocation, Cancellation or Refusal of Membership
2.1 All members are in good standing except a member who has failed to pay her annual dues by
November 30 of the current year.
2.2 The Executive Committee may cancel the membership of any member if the member is not in good
standing.
Section 3. Voting
3.1 All members in good standing are eligible to vote within the Club. This includes regular, student,
and dual members.
3.2 Club voting may be held by electronic means with provisions made for members that do not have
internet access.
BYLAWS
ARTICLE l. INTRODUCTION
A copy of the Articles and Bylaws shall be posted on the CFUW Calgary- North website and/or be
available from the Club Secretary. A copy of the Articles and Bylaws shall be given at the Old/New
Executive meeting in June to each new Executive member.
ARTICLE ll. MEMBERSHIP DUES
Section 1
1.1 Members shall pay annual dues. The amount of the annual dues for the following year shall be
decided before the end of the fiscal year. The National CFUW levy and Provincial fees shall be paid
out of these dues. The Club portion of the annual dues is the amount leftover after deducting the Nation
CFUW levy and Provincial fees. The amount of the annual dues will be reviewed and voted upon at
the Annual General Meeting. Any change in dues requires one month’s notice of motion and a majority
of the members present at a general meeting.
Section 2
2.1 Membership dues must be paid on or before November 30.
Section 3
3.1 Members who have not paid by December 1 will be notified by the Executive that they are no
longer considered to be a member in good standing and may be excluded from the roster and club
activities.
Section 4
4.1 Members may join the Club at any time provided they comply with the terms and conditions of
membership in CFUW-Calgary North.
4.2 New or returning members who join/re-join the Club prior to the Club submitting its membership
numbers for the current year to CFUW shall pay the full amount of the annual dues.
4.3 New or returning members who join/re-join the Club after the Club has submitted its membership
numbers for the current year to CFUW shall pay the Club portion of the annual fee only, except that
this only applies one-time for returning members, after which returning members will pay the full
annual fee regardless of when they re-join.
Section 5
5.1 Membership in interest groups and committees shall be limited to members of CFUW-Calgary
North.
5.2. Prospective members may attend two general meetings or two interest group sessions before
becoming a member of the Club.
ARTICLE lll. FINANCE
Section 1
1.1 Each member shall pay dues to be determined by the Club membership. The dues cover the
National CFUW fees, the provincial fees and the club fee, which is determined by the membership for
the following year.
Section 2
2.1. The fiscal year of the Club begins on the first day of June of the current year and ends on May
thirty-first of the following year.
Section 3
3.1 A budget will be presented for approval at a general meeting. Any expenditure outside of the
approved budget must be passed by the Executive Committee except that any single unbudgeted
expenditure $50 or under does not need Executive Committee approval provided that the aggregate of
such expenditures in a fiscal year is $150 or less.
Section 4
4.1 An annual audit or review of the Treasurer’s books shall be arranged by the Executive.
Section 5
5.1 Cheques shall require the signature of any two of the following club officers:
President, Vice –President, Treasurer and Secretary. In the event that the named officers cannot fulfill
the function, the Executive Committee may appoint a replacement from the Executive or past
Executive.
5.2 The Treasurer may hold petty cash outside of the bank accounts of up to $150 for each bank
account noted in Section 6 for the purposes of funding payments of up to $50 at a time subject to
Article III Section 3.1. Petty cash disbursements will need to be recorded and will require a receipt
from the payment recipient. The Treasurer may transfer the petty cash to another member of the
Executive Committee to hold if required.
Section 6
6.1 The Club shall maintain two bank accounts, an operating account and an awards account.
ARTICLE lV. NOMINATIONS AND ELECTIONS
Section 1
1.1 The Nominating Committee shall consist of at least three (3) members with power to appoint its
own chairperson. One of these members shall be the immediate Past President or a member of the
current Executive and two other members from the general membership.
Section 2
2.1 Elections shall be by written ballot if there is more than one nominee for any Executive position.
If there is only one nominee, no vote is required and the President shall declare the nominee elected.
Section 3
3.1 If an election is required tellers will be appointed by the President to count the ballots and announce
the results to the membership.
Section 4
4.1 Nominations shall be prepared and provided to the general membership at least two (2) weeks prior
to the Annual General Meeting.
ARTICLE V. EXECUTIVE COMMITTEE
Section 1
1.1 The officers of the Club shall consist of: President, Vice-President, Secretary, Treasurer, and
Membership Chair. They shall take office at the close of the May Annual General Meeting.
Section 2
2.1 The Executive Committee shall consist of: the Officers, the Past President, the Chairpersons of the
Standing Committees (if accepted by such Chairperson), and those others who may be appointed by
the Officers for a specific function. Responsibilities and duties of the Executive Committee members
will be documented as job descriptions, which may be updated, as required.
Section 3
3.1 The term of office shall be for one (1) year. No Executive Committee member shall hold the same
office for more than two (2) consecutive years. The term of office may be extended upon approval by
the Executive Committee, if required.
Section 4
4.1 In the case of resignation or death of an Executive Committee member during her term of office, a
successor shall be appointed by the Executive Committee to complete the term.
Section 5
5.1 The members may at any general, Annual or Special meeting by at least a 2/3 vote of eligible
members present at such meeting, remove an Executive Committee member before the expiration of
her term of office, and may elect a successor to complete the term of office.
Section 6
6.1 No Executive Committee member shall be remunerated for being or acting as an Executive
Committee member.
Section 7
7.1 If no one steps forward in a Presidential capacity the Club may be governed by Committee.
ARTICLE VI. STANDING COMMITTEES
Section 1
1.1 There shall be the following standing committees: Program, Publicity, Newsletter, Interest Groups,
Social, Issues and Advocacy, Bylaws, and Archives.
Section 2
2.1 Each standing committee will consist of a Chairperson and a sufficient number of members to carry
out the responsibility of the committee.
Section 3
3.1 A brief report from each standing committee shall be presented and documented annually in the
AGM minutes.
ARTICLE VII. MEETINGS
Section 1
1.1 Regular meetings, open to the entire membership known as Club meetings, shall be held between
September and May inclusive, at such time and place as determined by the Executive Committee.
Meetings of the membership may be held by telephonic, electronic or other communication facility if
in person meetings are not possible or are prohibited.
Section 2
2.1 The Annual General Meeting (AGM) shall be held in May, at which time the Club Annual Report,
which includes a financial report, shall be presented and approved and the Executive Committee for
the following term shall be elected.
Section 3
3.1 Special meetings of the Club may be held at the call of the Executive Committee or upon the written
request of ten members.
Section 4
4.1 Executive Committee meetings shall be held at such time and place as the Executive may
determine. Executive Committee meetings may be held by telephonic, electronic or other
communication facility if in person meetings are not possible or are prohibited. Furthermore,
electronic voting is allowed if required.
Section 5
5.1 The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern
meetings in all cases to which they are applicable and in which they are not inconsistent with these
Bylaws and any special rules of order the organization may adopt.
ARTICLE VIII. QUORUM
Section 1
1.1 No vote may be taken on any motion at Club meetings unless a quorum is present. A member
participating in a meeting held by telephonic, electronic or other communication facility is deemed to
be present at the meeting.
Section 2
2.1 A quorum for Club meetings shall constitute fifteen percent (15%) of the voting body or a minimum
of five (5) members if the membership falls below thirty (30).
ARTICLE IX. AMENDMENTS
Section 1
1.1 The Club Articles and Bylaws shall not be altered or added to, except by a special resolution.
Section 2
2.1 The Club Articles and Bylaws may be amended by a majority of the members present at any general
meeting provided three (3) weeks’ notice of motion has been given.
Section 3
3.1 A Bylaws Committee shall review and update the Club Articles and Bylaws at least every five (5)
years.
ARTICLE X. PUBLIC STATEMENTS
Section 1
1.1 The Club membership roster must be used for Club purposes only.
Section 2
2.1 A member may not circulate or publish any written material for personal claims or causes which
purport to represent the views of the Club.
ARTICLE XI. ARCHIVES
Section 1
1.1 The Club shall archive annual records every three (3) years.
ARTICLE Xll. DISSOLUTION
Section 1
1.1 The Club may withdraw from membership in CFUW through a motion at any general meeting or
the Club’s Annual or Special General Meeting by a minimum 2/3 vote of eligible members present at
such meeting.
Section 2
2.1 The Club shall notify the President of CFUW in writing of its intention to withdraw, accompanied
by a copy of the minutes of the meeting at which the motion to withdraw was passed and a cheque for
Section 3
3.1 Any assets remaining after payments of the Club’s liabilities shall be allocated by majority vote to
a charity or educational institution.
________________________________________________________________________
In substitution and replacement of Articles and Bylaws approved at the AGM on May 23, 2013.
Approved by special resolution at the general meeting on November 18, 2021.